Privacy Policy for Photo Taiken Japan
Effective Date: 2026-11-02
Introduction
This Privacy Policy explains how Jens Madsen, trading as Photo Taiken Japan (“we”, “us”), collects, uses and protects your personal information when you visit phototaiken.live, contact us, or book a photo shoot. We handle personal information in line with Japan’s Act on the Protection of Personal Information (APPI).
Information We Collect
- Contact Form and Messages: When you contact us by form, email or messaging app, we collect your name, email address, any phone number you give us, and the content of your message.
- Bookings: When you book a shoot, we collect your name, email address, phone number, the date, time, plan and number of people, and any details you share to plan the shoot (for example, kimono sizes or proposal plans).
- Payments: Online payments are processed by Stripe. Your card details go directly to Stripe and are never stored by us. We only receive confirmation of the payment and the amount.
- Photos: We take and store the photos from your shoot so we can edit and deliver them to you.
- Website Usage: We use cookies and analytics to understand how visitors use our website (see Analytics below).
How We Use Your Information
- To answer your questions and plan your shoot.
- To confirm, manage and remind you about your booking.
- To take payments and keep the records required by Japanese tax law.
- To edit and deliver your photos.
- To improve our website and services.
We do not sell your personal information. We will not post your photos on our website or social media without your permission.
Services We Share Information With
We share only what is needed with trusted services that help us run the business:
- Stripe for online payments (Stripe Privacy Policy).
- Our booking system on our website, which stores your booking details and sends booking emails.
- Google for email, analytics and secure online photo delivery (Google Privacy Policy).
- Partners for your shoot, such as a kimono rental shop, only when your booking needs it and only the details they need.
- Meta (Facebook and Instagram) for advertising and measuring our ads (Meta Privacy Policy).
We may also disclose information when required by law.
Analytics and Advertising
We use Google Analytics to understand how visitors use our website. Google Analytics uses cookies to collect information such as pages visited, device type and approximate location. You can opt out by installing the Google Analytics opt-out browser add-on.
We also use the Meta Pixel, a small piece of code from Meta (Facebook and Instagram). It uses cookies to record actions on our website, such as page visits and bookings, so we can measure our ads and show ads to people who may be interested in our services. Meta may link this information to your Facebook or Instagram account under its own privacy policy. You can manage how Meta uses this in your Facebook ad preferences, and you can block cookies in your browser settings.
Third-Party Content
Our website may embed content from services such as YouTube. These services may collect their own information about your activity. Please review their privacy policies to learn how they use it.
Data Retention
- Enquiries are kept as long as needed to answer you and handle any booking that follows.
- Booking and payment records are kept for the period required by Japanese tax law.
- Photos are kept for a reasonable period after delivery so we can help if you lose your files. You can ask us to delete them at any time.
How We Protect Your Information
We use reasonable security measures, including secure connections, access controls and private storage, to protect your information from loss, misuse and unauthorised access.
Your Rights
You can ask us to show, correct, stop using or delete the personal information we hold about you. Contact us using the details below and we will respond without undue delay.
Children’s Privacy
Our website is not directed at children under 13, and we do not knowingly collect personal information from them online. Family shoots that include children are booked by a parent or guardian, who decides how the photos are used.
International Transfers
We are based in Japan. Some of the services we use, such as Stripe and Google, may store or process information in other countries, including the United States, where data protection laws may differ from those in Japan or your own country.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version is always on this page, with the effective date at the top.
Contact Us
If you have any questions about this Privacy Policy or your personal information, please contact us:
- By email: [email protected]